Job Description

Entry Level Office Assistant

Compensation: $19/hr.

Employment Type: Part-Time (Approximately 6 hours per day – Flexible Schedule)

Experience Level: Entry Level

HireFrontier is a growing staffing and recruitment firm seeking a dependable and organized Entry-Level Office Assistant to support our daily administrative and recruitment operations. This is an excellent opportunity for students, recent graduates, or individuals looking to gain valuable office experience in a professional recruiting environment. Students pursuing degrees in Business, Human Resources, Computer Science, or related fields are strongly encouraged to apply.

KEY RESPONSIBILITIES

• Respond promptly and professionally to candidate and client emails, inquiries, and follow-up communications.

• Answer incoming phone calls with a courteous and professional attitude while directing calls appropriately.

• Assist with scheduling interviews, updating candidate records, and supporting the recruitment team with daily administrative tasks.

• Perform general office and clerical duties, including filing, data entry, document preparation, and record maintenance.

• Prepare and organize recruitment documents, onboarding paperwork, and other administrative materials.

• Maintain accurate records and assist with database updates using company software and office applications.

• Support the team with additional administrative duties as assigned to ensure smooth daily operations.

WHAT WE'RE LOOKING FOR

• Strong computer skills with the ability to quickly learn new software and office systems.

• Excellent verbal and written communication skills with a professional phone manner.

• Strong customer service mindset and the ability to interact positively with candidates and clients.

• Exceptional attention to detail and strong organizational skills.

• Reliable attendance, punctuality, and a positive work ethic.

• Ability to manage multiple tasks efficiently while meeting deadlines.

• Flexible, adaptable, and able to adjust to changing priorities in a fast-paced recruitment environment.

• A willingness to learn and contribute as part of a collaborative team.

Preferred Experience

• Previous experience in an administrative, office support, customer service, or receptionist role is an asset.

• Experience with applicant tracking systems (ATS), Microsoft Office, or CRM software is a plus.

• Familiarity with data entry and general office procedures is preferred.

• Strong overall computer proficiency and the ability to work efficiently with digital tools.

Please submit your resume for consideration. Qualified candidates will be contacted regarding the next steps in the hiring process.

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